Artificial Intelligence Policy

The Funding Office of the National and Kapodistrian University of Athens (NKUA) is committed to the responsible integration of Artificial Intelligence (AI) technologies in its operations, aiming to better serve the research community of NKUA.

This policy defines our principles, practices, and commitments regarding the use of AI tools, ensuring transparency to our users and partners.

We recognize that AI technology is evolving rapidly and we are committed to monitoring developments, continuously evaluating our practices, and updating this policy accordingly.

The Funding Office may use Artificial Intelligence tools for the following purposes:

• edit_note
  Content creation: Assistance in drafting informational materials, articles, and guides about funding programs.
• analytics
  Research data analysis: Processing and summarizing information from calls, guides, and research documents.
• support_agent
  Communication support: Improving response to inquiries and providing preliminary information.

The use of Artificial Intelligence at the Funding Office is governed by the following core principles:

The protection of personal data is a priority. Regarding the use of data in AI systems:

• check_circle Users' personal data is not used for training third-party AI models.
• check_circle Sensitive information (research proposals, personal details) is not entered into publicly available AI systems.
• check_circle We maintain full compliance with the General Data Protection Regulation (GDPR).
• check_circle We follow the guidelines of the Data Protection Officer (DPO) of the University of Athens.

In the context of transparency, we follow the practices below regarding content created with AI assistance:

• label Content that has been significantly created with AI assistance is marked with an appropriate indication where deemed necessary.
• edit All content, regardless of origin, is subject to editing and approval by our staff.
• fact_check The accuracy of information is verified through official sources before publication.
• supervisor_account The final responsibility for each publication belongs to the Funding Office.

For the AI services we may use, we select providers based on strict criteria:

• security High standards of data protection and information security.
• policy Clear policies regarding data usage and model training.
• gavel Compliance with European legislation.

Among the providers we may use are:

The list of providers may be updated as we evaluate new technologies and services.

The use of AI at the Funding Office is aligned with the current European and national regulatory framework:

• balance EU AI Act: We follow the guidelines for the classification and use of AI systems according to risk level.
• shield GDPR (Regulation 2016/679): Full compliance with personal data protection requirements.
• menu_book National Legislation: Implementation of Law 4624/2019 and related regulatory provisions.

We actively monitor developments in the regulatory framework and adapt our practices accordingly.

We recognize and respect the rights of our users regarding the use of AI technologies:

• info Right to information: You have the right to know when and how AI tools are used in our services.
• help Right to clarification: You can request information about the use of AI in specific services.
• swap_horiz Alternative service: Where feasible, you can request service without the use of automated AI systems.
• feedback Right to feedback: You can inform us of any concerns or issues regarding the use of AI.

AI technology is evolving rapidly, as is the related regulatory framework. For this reason:

• update This policy will be updated periodically to reflect our current practices.
• notifications Significant changes will be announced through our website.
• calendar_today The date of last update is indicated at the beginning of the policy.

We encourage you to visit this page periodically to stay informed about any changes.

For any question, clarification, or concern regarding the use of Artificial Intelligence in our services, you can contact us:

For personal data protection issues, you can also contact the Data Protection Officer (DPO) of NKUA at: dpo@uoa.gr